HCM Experience Design Studio
As part of the new newsfeed UX and responsive user interface roll-out, Oracle have now launched a new whizzy configuration tool that lets system/HR administrators easily design and set-up the screens and experience of the workflows, available fully from 19B.
I’ve been playing with the 19B upgrade following the original HCM Page Configurator (18B) which has had a huge upgrade in functionality (and a name change to HCM Experience Design Studio) to make this the new home for system administrators… I think they’ll be spending quite a lot of time here, but the good news is - it’s very well thought out and provides a large amount of flexibility in a simple UI, let’s take a look at some of the features.
Transaction Design Studio
The Transaction Design Studio is the largest part of the HCM Experience Design Studio, this controls the UI experience for users. Availability of what transactions a user should have access to remains to be managed via security privileges and user roles.
Configurable items include the visibility and required status of sections and fields from the seeded business processes. This should remove the need to use page composer (which was not very easy and scared me every time that I was going to break the system!).
You can have multiple rules for each business process for different groups of employees, split by legal entities, business units etc. The order is important as it defines the priority the system applies the rule, therefore the broadest rules for the majority of employees should be at the bottom, and the more specific rules for the smaller groups of employees should be at the top.
To create a rule…
1. Enter the Basic Details, such as rule name and the parameters for which the rule is applicable for, e.g. legal entity, roles etc. The parameters are ‘AND’ not ‘OR’ so all parameters must be met for the user for the rule to take effect.
2. You can then amend the regions in the Show or Hide Regions section, you can even hide the questionnaire page, which prevents a user from selecting which regions/changes they wish to make. You have the ability to set the visibility to on or off and set whether the section is required.
3. Page Attributes lets you select the region which will then show all the fields within that section, again allowing you to select whether the fields is required or visible. Descriptive flex fields can be amended too (they have a pencil next to them to edit but the required indicator cannot be shown for these).
Design options will be endless, especially or larger sites, e.g. if you have payroll as some sites but not others, you could hide the compensation region live, other not
Overrides role base security, so even if they have the correct roles, this will take priority. Here you can say which tabs show and you can also change the names of the tabs and re-order them (click the reorder button to see the up and down arrows).
Landing Page Background Images
This allows the administrator to add a default image in the banner for a list of pre-set areas of the system. You can upload a different image for the defined landing pages.
How to Use
· Ensure URL is /hcmUI/
· Create sandbox
· Edit Pages (from homepage)
· My Client Groups
· Quick Actions
· HCM Experience Design Studio
· Make changes, save
· Publish sandbox
Original Page Composer
An Oracle Event Webinar stated that classic UI needs to use page composer and cannot use the new HCM Experience Design Studio. Should we still be using page composer? If you have used page composer, Oracle recommends the configurations are removed and you use design studio. If you use page composer and design studio for the same configuration item – the one created last will be applied. 19C will see a face-lift on the admin pages (looking forward to that) albeit they won’t be full responsive design.
For each release going forward, 19C, 19D etc additional actions will be added to allow for amends. Unlimited amount of flexibility, especially for large complex companies on a global level, although 19B has a long list already!
Implementation partners will be quickly getting up to speed with the functionality and options available, as these will define your workshops and options available when scoping your requirements and configuring your solution. Internal HRIS teams will also enjoy working in the design studio with new flexibility of configuring rules and fields in a quick and easy way with no coding skills required.
In the future, auto-complete rules and validations will be added with more if-then-then options such as if FTE 1 then set values as, this is said to be in 19D.
It’s so refreshing that not only is the UI great for end users, but finally, system administrators are given simple screens to create rules, even for the most complex organisations!