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  • kstorrie

Oracle Recruiting Cloud – A game changer!

Very excited to be able to build a prototype of Oracle Recruiting Cloud (ORC) in 19B, the new recruitment module built natively in the ‘fusion’ Oracle HCM Cloud world, albeit with a familiar structural design of Taleo (Steps & Status) with the modern look and feel of the new responsive user experience, this really is going to be a game changer!

Officially released on 19A (I believe), 19B is already offering further enhancements to the module including scheduling interviews, pipeline vacancies and allowing multiple careers sites. I would imagine a lot of development is taking place to make this a stronger contender and dare I saw one day, replacement for Taleo?!

Our test recruitment careers page created in ORC

Comparisons with Taleo

A common question often comes up which is how does ORC compare with Taleo, from my point of view you can see that some of the design mechanisms are almost the foundation blocks of ORC, however, recruiting is a much more linear process than others, so naturally, you can’t post your vacancy until created, candidates cannot apply unless posted on your careers website and you cannot offer until a candidate has applied. However, the processes and structures that define this linear process are now established. I would say ORC is much less flexible than Taleo, although this comes with pros and cons. For example, in Taleo you can get lost in all the different user defined fields, tables and screens, whereas ORC as a much more click and select approach to building the recruitment journey.

From a UI point of view, ORC naturally wins hands down. Built in newsfeed, responsive design screens, ORC is mobile friendly which Taleo is still running in flash as the Fluid Recruiting HTML5 upgrade continues to expand the functionality to allow customers to switch ‘fully’.

Fundamentally, ORC uses the same workforce structures, databases, user profiles and UI as core HCM, this massively reduces duplication, creating user accounts and workforce structures in 2 systems alongside a consistent UI for all users.

My favourite feature is the careers site builder. A fantastic tool that lets you quickly build and configure the look and feel of your career’s website

How easy is it to configure?

Currently the configuration white paper is around 100 pages, less than 10% the size of Taleo, although considering Taleo’s maturity this is to be expected. As such, some of the features and bells and whistles of Taleo may not be under the bonnet (yet), however, what is there, is a really good start and allows the linear recruitment journey to take place.

Below are the 4 key areas where the majority of configuration takes place, due to the simplicity of some of these we were effectively able to build a complete recruitment process within a couple of days, this is the best way to show your business how the system behaves and identify if it is in a position where you can switch from your current recruitment solution.

1. Careers Site Configuration

This area loads a fantastic website builder tool where users can build their site with no technical coding experience. You can add header and footers links, logos, select from 2 template styles, edit lots of colours and upload images.

2. Job Application Flow Configuration

The application flow screens allow you to define the data capture items by dragging the appropriate content blocks into the application flow. There are also toggle boxes for features such as one-page mode (my preferred as it makes the application process feel much faster), e-signature requirement, legal disclaims and campaign and job alert opt-in boxes. To change the fields within these blocks however you need to do a little further digging, for example, degrees and previous employment are configured in profile types whereas address fields would need to be done under Manage Address Formats. It would be great in the future if the content inside these blocks could be modified from this screen.

3. Candidate Selection Process Configuration

Now a candidate has used the careers website and applied for a vacancy using the application flow you have configured, they then go through the candidate selection process which is defined and tagged to the requisition (which can be defaulted if entered in the requisition template). This is very Taleo with the Step and Status, named Phases and States though. Once again you can add new phases and tag different states within those. Those with a padlock are naturally locked down and cannot be moved as all candidate selection processes need to end with Offer and then the HR phase where they are sent for processing to become a pending working ready to create the work relationship

4. Manage Recruiting Content Library

This is where several key text items are defined that render on screens, such as legal disclaimers and employer descriptions on job adverts. The offer letters also reside here which are critical for defining the employment contract sent to candidates.

Areas For Improvement

So what are the gaps? Rome wasn't built in a day, as with all systems, users/customers have long lists of requirements for improvements and I'm sure the same will be for ORC, here are some of my thoughts for future potential functionality improvements:

  • Some fields may be missing, e.g. min/max salary and expected/required working hours when raising a requisition, probation fields on offer

  • Linear process efficiencies - add job formatting and job posting inside the create requisition workflow to post the vacancy immediately to the careers website following approval

  • Candidate selection screens for a hiring manager - reduce number of expand clicks, a better 'overall profile' view would be helpful with quick access to CV/resume

  • Auto-close and un-post requisitions when requisition hires match number of openings

  • GDPR, purge candidates/right to be forgotten

  • Sign-in on careers website (normal username/password)

  • Consider final data collection step for additional fields such as gender, date of birth, ID numbers and bank details as soon as candidate accepts job to ensure profile to be set-up on HCM

Final Notes

I'm really looking forward to seeing how ORC will develop and interested to hear from customers using ORC or planning to move to the module. I think it will really help users, both HR and hiring managers having all candidates and workers in the same system on a consistent UI... are you ready for ORC?

#orc #oraclerecruitingcloud

Demo video made in 19A